Policy of Confidentiality and Privacy
POLICY OF CONFIDENTIALITY AND PRIVACY
• Introduction
• The privacy of visitors to the www.wg2026.org website is very important to us, and we are committed to protecting it. This policy explains what we will do with your personal information.
• By agreeing to the use of cookies in accordance with the terms of this policy when you first visit our website, you allow us to use cookies every time you visit our website.
• Collection of personal information
The following types of personal information may be collected, stored, and used:
• information about your computer, including your IP address, geographical location, browser type and version, and operating system;
• information about your visits to and use of this website, including the referral source, length of visit, page views, and website navigation paths;
• information such as your email address and phone number, which you enter when you register on our website;
• information you enter when you create a profile on our website—for example, your name, gender, date of birth;
• information such as your name and email address, which you enter to set up subscriptions to our emails and/or newsletters;
• information you enter while using the services on our website;
• information that is generated while you use our website, including when, how often, and under what circumstances you use it;
• information relating to any purchases you make, services you use, or transactions you carry out through our website, which may include your name, address, telephone number, email address, and credit card details;
• information contained in any communications you send to us by email or through our website, including the content of the communications and their metadata;
• any other personal information you send us.
Before disclosing another person's personal information to us, you must obtain that person's consent to both the disclosure and the processing of their personal information in accordance with this policy.
• Use of your personal information
Personal information submitted through our website will be used for the purposes specified in this policy or on the relevant pages of the website. We may use your personal information to:
• administering our website and business;
• personalizing our website for you;
• authorizing the use of services available on our website;
• delivering goods purchased through our website;
• providing services purchased through our website;
• sending reports, invoices, and payment notifications to you and collecting payments from you;
• sending commercial communications for informational purposes;
• sending expressly requested notifications by email;
• sending our newsletter by email, if you have requested it (you can inform us at any time if you no longer wish to receive this communication);
• sending marketing communications relating to our business or to carefully selected third-party companies that we believe may be of interest to you, by post or, where you have specifically consented, by email or similar technologies (you can let us know at any time if you no longer wish to receive marketing communications);
• providing third parties with statistical information about our users (these third parties will not be able to identify any individual user from this information);
• addressing requests and complaints made by you or about you relating to our website;
• keeping our website secure and preventing fraud;
• verifying compliance with the terms and conditions governing the use of our website (including monitoring private messages sent through our private messaging service); and
• other uses.
If you submit personal information for publication on our website, we will publish and use that information in accordance with the extent of the consent you provide to us.
Privacy settings can be used to limit the publication of your information on our website and can be changed using the privacy switches on the website.
Without your express consent, we will not provide your personal information to third parties for direct marketing by those third parties or any other third parties.
• Disclosure of personal information
We may disclose your personal information to any of our employees, officers, insurers, professional advisers, agents, suppliers, or subcontractors as reasonably necessary for the purposes set out in this policy.
We may disclose your personal information to any member of our group of companies (this includes our subsidiaries, our ultimate holding company and all its subsidiaries), as reasonably necessary for the purposes set out in this policy.
We may disclose your personal information:
• to the extent that we are required to do so by law;
• in connection with any potential or ongoing legal proceedings;
• to establish, exercise, or defend our legal rights (including providing information to third parties for the purposes of fraud prevention and credit risk reduction);
• to the purchaser (or prospective purchaser) of any business or asset that we have sold (or plan to sell); and
• to any person we reasonably believe may apply to a court or other competent authority for disclosure of personal information where, in our reasonable opinion, such court or authority would be empowered to order disclosure of personal information.
Except as provided in this policy, we will not provide your personal information to third parties.
• International Data Transfers
• The information we collect may be stored, processed, and transferred between any of the countries in which we operate to enable us to use the information in accordance with this policy.
• The information collected may be transferred between the following countries that do not have data protection laws equivalent to those in force in the European Economic Area: the United States, Russia, Japan, China, and India.
• Personal information that you post on our website or send for posting on our website may be available via the internet worldwide. We cannot prevent the use or misuse of such information by others.
• You expressly agree to the transfers of personal information described in this Section (E).
• Retention of Personal Information
• This section sets out our data retention policies and procedures, which are designed to help ensure that we comply with our legal obligations regarding the retention and deletion of personal information.
• Personal information that we process for any purpose or purposes will not be retained for longer than is necessary for that purpose or purposes.
• Notwithstanding the other provisions of this Section F, we will retain documents (including electronic documents) containing personal data:
• to the extent required by law;
• if we believe that the documents may be relevant to any ongoing or future legal proceedings; and
• to establish, exercise, or defend our legal rights (including providing information to third parties for the purposes of fraud prevention and credit risk reduction);
• Security of your personal information
• We will take reasonable technical and organizational precautions to prevent the loss, misuse, or alteration of your personal information.
• We will store all personal information you provide on our secure servers (protected by password and firewall).
• All electronic financial transactions conducted through our website will be protected by encryption technology.
• You acknowledge that the transmission of information over the internet is generally not secure and we cannot guarantee the security of data sent over the internet.
• You are responsible for maintaining the confidentiality of the password you use to access our website; we will never ask you for your password (except when you log in to our website).
• Changes
We reserve the right to update this policy from time to time by publishing a new version on our website. You should check this page occasionally to ensure you understand any changes to this policy. We may notify you of changes to this policy by email or through the private messaging system on our website.
• Your Rights
• You may request that we provide you with any personal information we hold about you; the provision of such information will be subject to the following terms
• We may withhold personal information you request to the extent permitted by law.
• You may request at any time that we do not process your personal information for marketing purposes.
In practice, you will usually either expressly agree in advance to our use of your personal information for marketing purposes, or we will provide you with an opportunity to opt out of the use of your personal information for marketing purposes.
• Third-party sites
Our site includes hyperlinks to and details about third-party sites. We have no control over and are not responsible for the privacy policies and practices of third parties.
• Updating information
Please let us know if the personal information we hold about you needs to be corrected or updated.
• Cookies
Our website uses cookies. A cookie is a file containing an identifier (a string of letters and numbers) that is sent by a web server to a browser and stored by that browser. The identifier is then sent back to the server each time the browser requests a page from it.
Cookies can be "persistent" cookies or "session" cookies: a persistent cookie will be stored by the browser and will remain valid until its set expiry date, unless deleted by the user before the expiry date; on the other hand, a session cookie will expire at the end of the user's session, when the browser is closed. Cookies do not usually contain information that personally identifies a user, but the personal information we store about you may be linked to the information stored and obtained through cookies.
Blocking all cookies will have a negative impact on the usability of many websites. If you block cookies, you will not be able to use all the features on our website. Deleting cookies will have a negative impact on the usability of many websites.
• This document was created using a template from SEQ Legal (seqlegal.com) and modified as such.
• Introduction
• The privacy of visitors to the www.wg2026.org website is very important to us, and we are committed to protecting it. This policy explains what we will do with your personal information.
• By agreeing to the use of cookies in accordance with the terms of this policy when you first visit our website, you allow us to use cookies every time you visit our website.
• Collection of personal information
The following types of personal information may be collected, stored, and used:
• information about your computer, including your IP address, geographical location, browser type and version, and operating system;
• information about your visits to and use of this website, including the referral source, length of visit, page views, and website navigation paths;
• information such as your email address and phone number, which you enter when you register on our website;
• information you enter when you create a profile on our website—for example, your name, gender, date of birth;
• information such as your name and email address, which you enter to set up subscriptions to our emails and/or newsletters;
• information you enter while using the services on our website;
• information that is generated while you use our website, including when, how often, and under what circumstances you use it;
• information relating to any purchases you make, services you use, or transactions you carry out through our website, which may include your name, address, telephone number, email address, and credit card details;
• information contained in any communications you send to us by email or through our website, including the content of the communications and their metadata;
• any other personal information you send us.
Before disclosing another person's personal information to us, you must obtain that person's consent to both the disclosure and the processing of their personal information in accordance with this policy.
• Use of your personal information
Personal information submitted through our website will be used for the purposes specified in this policy or on the relevant pages of the website. We may use your personal information to:
• administering our website and business;
• personalizing our website for you;
• authorizing the use of services available on our website;
• delivering goods purchased through our website;
• providing services purchased through our website;
• sending reports, invoices, and payment notifications to you and collecting payments from you;
• sending commercial communications for informational purposes;
• sending expressly requested notifications by email;
• sending our newsletter by email, if you have requested it (you can inform us at any time if you no longer wish to receive this communication);
• sending marketing communications relating to our business or to carefully selected third-party companies that we believe may be of interest to you, by post or, where you have specifically consented, by email or similar technologies (you can let us know at any time if you no longer wish to receive marketing communications);
• providing third parties with statistical information about our users (these third parties will not be able to identify any individual user from this information);
• addressing requests and complaints made by you or about you relating to our website;
• keeping our website secure and preventing fraud;
• verifying compliance with the terms and conditions governing the use of our website (including monitoring private messages sent through our private messaging service); and
• other uses.
If you submit personal information for publication on our website, we will publish and use that information in accordance with the extent of the consent you provide to us.
Privacy settings can be used to limit the publication of your information on our website and can be changed using the privacy switches on the website.
Without your express consent, we will not provide your personal information to third parties for direct marketing by those third parties or any other third parties.
• Disclosure of personal information
We may disclose your personal information to any of our employees, officers, insurers, professional advisers, agents, suppliers, or subcontractors as reasonably necessary for the purposes set out in this policy.
We may disclose your personal information to any member of our group of companies (this includes our subsidiaries, our ultimate holding company and all its subsidiaries), as reasonably necessary for the purposes set out in this policy.
We may disclose your personal information:
• to the extent that we are required to do so by law;
• in connection with any potential or ongoing legal proceedings;
• to establish, exercise, or defend our legal rights (including providing information to third parties for the purposes of fraud prevention and credit risk reduction);
• to the purchaser (or prospective purchaser) of any business or asset that we have sold (or plan to sell); and
• to any person we reasonably believe may apply to a court or other competent authority for disclosure of personal information where, in our reasonable opinion, such court or authority would be empowered to order disclosure of personal information.
Except as provided in this policy, we will not provide your personal information to third parties.
• International Data Transfers
• The information we collect may be stored, processed, and transferred between any of the countries in which we operate to enable us to use the information in accordance with this policy.
• The information collected may be transferred between the following countries that do not have data protection laws equivalent to those in force in the European Economic Area: the United States, Russia, Japan, China, and India.
• Personal information that you post on our website or send for posting on our website may be available via the internet worldwide. We cannot prevent the use or misuse of such information by others.
• You expressly agree to the transfers of personal information described in this Section (E).
• Retention of Personal Information
• This section sets out our data retention policies and procedures, which are designed to help ensure that we comply with our legal obligations regarding the retention and deletion of personal information.
• Personal information that we process for any purpose or purposes will not be retained for longer than is necessary for that purpose or purposes.
• Notwithstanding the other provisions of this Section F, we will retain documents (including electronic documents) containing personal data:
• to the extent required by law;
• if we believe that the documents may be relevant to any ongoing or future legal proceedings; and
• to establish, exercise, or defend our legal rights (including providing information to third parties for the purposes of fraud prevention and credit risk reduction);
• Security of your personal information
• We will take reasonable technical and organizational precautions to prevent the loss, misuse, or alteration of your personal information.
• We will store all personal information you provide on our secure servers (protected by password and firewall).
• All electronic financial transactions conducted through our website will be protected by encryption technology.
• You acknowledge that the transmission of information over the internet is generally not secure and we cannot guarantee the security of data sent over the internet.
• You are responsible for maintaining the confidentiality of the password you use to access our website; we will never ask you for your password (except when you log in to our website).
• Changes
We reserve the right to update this policy from time to time by publishing a new version on our website. You should check this page occasionally to ensure you understand any changes to this policy. We may notify you of changes to this policy by email or through the private messaging system on our website.
• Your Rights
• You may request that we provide you with any personal information we hold about you; the provision of such information will be subject to the following terms
• We may withhold personal information you request to the extent permitted by law.
• You may request at any time that we do not process your personal information for marketing purposes.
In practice, you will usually either expressly agree in advance to our use of your personal information for marketing purposes, or we will provide you with an opportunity to opt out of the use of your personal information for marketing purposes.
• Third-party sites
Our site includes hyperlinks to and details about third-party sites. We have no control over and are not responsible for the privacy policies and practices of third parties.
• Updating information
Please let us know if the personal information we hold about you needs to be corrected or updated.
• Cookies
Our website uses cookies. A cookie is a file containing an identifier (a string of letters and numbers) that is sent by a web server to a browser and stored by that browser. The identifier is then sent back to the server each time the browser requests a page from it.
Cookies can be "persistent" cookies or "session" cookies: a persistent cookie will be stored by the browser and will remain valid until its set expiry date, unless deleted by the user before the expiry date; on the other hand, a session cookie will expire at the end of the user's session, when the browser is closed. Cookies do not usually contain information that personally identifies a user, but the personal information we store about you may be linked to the information stored and obtained through cookies.
Blocking all cookies will have a negative impact on the usability of many websites. If you block cookies, you will not be able to use all the features on our website. Deleting cookies will have a negative impact on the usability of many websites.
• This document was created using a template from SEQ Legal (seqlegal.com) and modified as such.
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